Capabilities

Create, edit, duplicate, and delete draft purchase orders
Filter the vendor catalog by stock, demand pattern, ABC class, and reorder need
Auto-fill quantities for the next 3 or 6 months from the demand forecast
Import lines from Excel and export orders to Excel or PDF
Approve orders with sequential PO numbers and manager controls
Email orders and quotation requests to vendors
Track draft, approved, receiving, completed, and cancelled states
Hand confirmed orders to the GRN workspace
Run import shipments through a landed-cost file with supplier invoice, freight, duty, clearing, advances, installments, and End Process
Handle short shipments with supplier credit notes, per-product shortage treatment, carry-forward to the next shipment, or closing the order short

How it works inside the ERP

Create, edit, duplicate, and delete draft purchase orders
Filter the vendor catalog by stock, demand pattern, ABC class, and reorder need
Auto-fill quantities for the next 3 or 6 months from the demand forecast
Import lines from Excel and export orders to Excel or PDF
Approve orders with sequential PO numbers and manager controls
Email orders and quotation requests to vendors
Track draft, approved, receiving, completed, and cancelled states
Hand confirmed orders to the GRN workspace
Run import shipments through a landed-cost file with supplier invoice, freight, duty, clearing, advances, installments, and End Process
Handle short shipments with supplier credit notes, per-product shortage treatment, carry-forward to the next shipment, or closing the order short

Workflows

Procure to Pay

A controlled path from vendor and demand planning through purchase order, receiving, bill, payment, inventory, and ledger.

Open guide → Workflows

Cost an import purchase order end to end: supplier invoice to payable on confirmation, separate freight, duty and clearing bills, advances, installments, supplier credit notes, short-shipment handling, and a single End Process that sets the final weighted average.

Open guide →

Important scope note

Drafts can be created by anyone with Purchase Orders access; approval, cancelling approved orders, and sending approved orders to vendors require Admin, General Manager, or Finance Manager. Import costing files are operated by finance roles; End Process, closing an order short, and reversing a supplier credit require Admin, General Manager, or Finance Manager.

Product evidence

This description was reviewed against user-visible interfaces and behavior in:

public/modules/purchase-orders/view.html
public/modules/purchase-orders/logic.js
public/modules/purchase-orders/importCosting.js
functions/importCosting.js
functions/purchase-orders/index.js